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Business Agreements

Late Return Authorization (#296)

Letter Canceling Unfilled Order (#295)

Letter of authorization to negotiate (#290)

Confirmation of a verbal order (#244)

Agreement to amend lease (#199)

A cknowledgment of unsolicited invention submission (#194)

Agreement to compromise debt owed (#198)

Agreeing to an internal request (for reimbursement) (#452) 

Consignment agreement for sale of retail goods (#254) 

Letter Notice of Rescission (#292)

Price quote request - small business request for a price quote for car parts (#405)

Confirming an appointment (#966)

Confirming business travel arrangements (#1101)

Confirming the receipt of a report (#1096)

Approval of vacation request (#756)

Authorize a study or report - for expansion feasibility (#1088)

Accepting an informal invitation to a business meeting (#766)

 

 

Late Return Authorization (#296)Go To Top Of Page

 

Dear,

 

This is to acknowledge your letter of [date], in which you informed us that the merchandise delivered to you on [date] was defective.

 

If you will read our terms and conditions for sale, you will note that our policy provides our customers with [time] to inspect and either accept or reject our merchandise in regards to defects, inasmuch as we feel this affords our customers an adequate period of time to be assured that the merchandise is free from defects. Since this is the first time you have made this request of us, we will accept the return of the merchandise and issue a credit to your account in the amount of $[amount].  Please [instructions for return of merchandise].

 

We are sorry that you experienced a problem with our product and appreciate having your firm as one of our valued customers.

 

 

Letter Canceling Unfilled Order (#295)Go To Top Of Page

 

Dear,

 

Our customer has informed us that she can wait no longer for the merchandise we ordered from you on [date].

 

We are therefore canceling our purchase order [order number], which was contingent on delivery prior to [date].

 

Under the circumstances, we are certain that you will understand the necessity of our canceling this order.

 

Thank you for your attention.

 

 

Letter of authorization to negotiate (#290)Go To Top Of Page

 

To:

 

This letter will authorize you to negotiate, discuss and in any other way communicate with in those areas relative to [describe].

 

This letter will further authorize [name] to act in all matters on behalf of [describe].

 

The intent of this authorization is not to be construed to limit, in any way, the power of [name] to act in our behalf, enter into agreements, or contract in both financial areas and sales areas.

 

Therefore, by the existence of this instrument we hereby authorize [name] to accept or reject agreements, to enter into contracts binding upon [name of company] and to act in whatever way necessary so as to accomplish that which is being undertaken which may occasion the necessity of this letter.

 

Sincerely,

 

 

Confirmation of a verbal order (#244)Go To Top Of Page

 

Dear _____,

 

This letter shall confirm your acceptance of my verbal order to you today. A copy of our purchase order containing the terms is attached. Unless we receive objection within ten days of your receipt of this order, we shall expect delivery of all ordered goods on the date indicated.

 

Sincerely,

 

 

Agreement to amend lease (#199)Go To Top Of Page

 

Lease Amendment

 

FOR GOOD CONSIDERATION, [Landlord name], and [Tenant name], under a certain lease agreement between them for premises known as [address of premises] dated [date] hereby modify and amend said lease in the following particulars: 

 

[Describe modified terms]
All other terms shall remain as contained.

 

Signed under seal this _____ day of _____, 20_.

 

____________________

[Name of Landlord] - Landlord

 


____________________

[Name of Tenant] - Tenant

 

 

Acknowledgment of unsolicited invention submission (#194)Go To Top Of Page

 

Dear _____,

 

We appreciate your interest in submitting to us an idea or proposal relative to [describe concept].

 

Our firm receives many ideas, suggestions and proposals, and has many projects under development. Therefore, it is possible the idea or proposal you plan to submit to us has been considered and/or may already be in the planning stages. Nevertheless, we would be pleased to accept your idea or proposal for review, provided it is accompanied by this acknowledgement letter signed by you below.

 

It is understood that:

  1. Samples or other submissions will be returned to the submitter only if return postage or freight is prepaid.
  2. The company accepts no responsibility for casualty or loss to samples in our possession.
  3. The company can accept no responsibility for holding any information in confidence.
  4. The company shall pay compensation only in the event it, a) accepts the idea, b) has received the idea only from the submitter, and c) reaches agreement with the submitter as to terms and conditions.

 

If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.

 

Sincerely,

 

____________________

[Name of executive signing on behalf of organization]

 

____________________

Date


The foregoing terms and conditions are understood and acknowledged.

 

____________________

[Name of submitter]

 

____________________

Date

 

Agreement to compromise debt owed (#198)Go To Top Of Page

 

Agreement to Compromise Debt

 

FOR VALUE RECEIVED, the undersigned being a creditor of [Company] hereby enters into an agreement to compromise and reduce the indebtedness due the undersigned on the following terms and conditions:

1. The Company and the undersigned acknowledge that the present debt due is $[amount due].

2. The parties agree that the undersigned shall accept the sum of $[amount] as full and total payment on said debt and in complete discharge of all monies presently due, provided the sum herein shall be punctually paid in the manner following:

[free flow paragraph-describe agreed to manner of payment]

3. In the event the Company fails to punctually pay the reduced amount, the undersigned creditor shall have full rights to prosecute it claim for the total debt due under paragraph 1, less payments made.    

4. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assignors and personal representatives.

Signed under seal this _____ day of _____, 20__.

 

____________________

[Name of Creditor] - Creditor


____________________

[Name of Company] - Company

 

Agreeing to an internal request (for reimbursement) (#452)Go To Top Of Page

 

Dear [name],

 

[begin by telling the reader that the request has been granted]

[Example: I have some good news for you. Sorry it took so long to get back to you, but the district manager was out of town. Bob agreed to reimburse you for the Mitsubishi CPU fans you purchased.]

[detail any limitations or procedures]

[Example: In order to complete the reimbursement process, you will have to fill out the attached paperwork and submit it to either Bob or me by the end of this week.]

 

Regards,

 

[name]

 

 

Consignment agreement for sale of retail goods (#254)Go To Top Of Page

 

Dear _____,

 

This is to confirm our agreement whereby you will be offering for sale in your shop my [item (s)].

 

It is my understanding that you will accept no less than $_____ for this item and, in the event of a sale, your consignment fee will be _____% of the purchase price. It is my further understanding that you will inform me of a sale immediately. I agree to leave my [Item] on consignment with you for a period of [Time], and the same will be covered under your insurance policy for theft or damage for said time that it is in your possession.

 

If the terms set forth herein conform to your understanding of our verbal agreement, please indicate your acceptance by signing in the space provided for your signature.

 

Sincerely,

 

____________________

 

Agreed and Accepted,

 

____________________

 

Signature

 

Letter Notice of Rescission (#292)Go To Top Of Page

 

Gentlepersons:

 

I hereby rescind my agreement to purchase [item(s)] under the agreement entered between [company] and myself on [date].

 

This rescission notice is being mailed to you within the [cite law and time frame] provided for under Federal Law.

 

 

Price quote request - small business request for a price quote for car parts (#405)Go To Top Of Page

 

[name]

[business]

[address]

[phone number]

 

[date]

 

Dear [name of representative]:

 

[begin the letter by directly asking for a price quote]

[Example: Please quote us a firm price for the following high performance car parts for a 2004 Mitsubishi Lancer Evolution:]

 

[list the items you need prices for]

[Example:

K&N High-Flow Filtercharger

Greddy EVO 2 Exhaust

Tein S-tech lowering springs

Project Mu Titan Kai brake pads]

 

[give a deadline for a response and address additional concerns]

[Example: Prices should include shipping and handling, and notify us of the expiration date for all quotes. I expect a response within 10 business days.]

 

Truly yours,

 

[name]

 

 

Confirming an appointment (#966)Go To Top Of Page

Dear [name],

 

I am writing to confirm our appointment on Friday, August 26th, at 1 p.m. I will meet you at Yan Can.

 

If there is a change of plans, please give me a call at [phone number]

 

Thanks for taking the time to meet with me.

 

Sincerely,

 

[name]

 

 

Confirming business travel arrangements (#1101)Go To Top Of Page

Dear [name],

 

I am writing to confirm the pickup of Mr. Roberts at San Jose International Airport. Mr. Roberts will arrive on Thursday, May 21st, at 8:30 a.m. Assuming there are no delays, Mr. Roberts will be waiting in the passenger pick-up area shortly after his flight's arrival. According to our arrangements over the phone, Mr. Roberts is expecting to be driven directly to his hotel. The next morning, one of your associates will drive him from the hotel to the Taipei branch where he will begin work.

 

If I missed anything, feel free to let me know via e-mail at: [e-mail address].

 

Regards,

 

[name]

 

 

Confirming the receipt of a report (#1096)Go To Top Of Page

 

Dear [name],

 

Thank you for submitting your report by the deadline. I will study it in more detail on Monday, but from your summary, it seems to be thorough and professional - exactly what we need.

 

I appreciate your work and look forward to reviewing your report.

 

Kindest regards,

 

[name]

 

 

Approval of vacation request (#756)Go To Top Of Page

 

Dear [name],

 

I am pleased to inform you that the leave you requested for July 1st-July 10th has been approved. Before you leave for your vacation, please remember to make a conference call to Taiwan to finalize the distribution order.

 

We all need a break once in a while, so relax, and have a great time.

 

Very truly yours,

 

[name]

 

 

Authorize a study or report - for expansion feasibility (#1088)Go To Top Of Page

 

Dear [name],

 

Natural Beauty authorizes you to conduct the skin care study.

 

The results of your study will strongly affect our decision to expand our market to include the Asian/Pacific Rim region. Enclosed are previous research reports on the subject of Asian/Pacific Rim expansion. They are a bit outdated, but should prove useful in giving you pointers on where to begin your research.

 

Please proceed as you have outlined in your proposal and report progress to me weekly. You may call me at [phone number], or drop me a line at [e-mail address].

 

The deadline for the completion of your study is January 27th, 2006. I look forward to hearing from you next Friday.

 

Kindest regards,

 

[name]

 

 

Accepting an informal invitation to a business meeting (#766)Go To Top Of Page

 

Dear [name],

 

I am thrilled at the opportunity to discuss the new marketing strategy for our division. I will meet you at Peet's Coffee and Tea on Thursday the 14th, at 8:00 a.m.

 

See you then.

 

Sincerely,

 

[name]

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